![]() ![]() Since OS X Mavericks, Macs now support tagging in Finder by default and some programs such as EagleFiler and Yep automatically import these tags to make things easier. Does it allow tagging of documents? It’s much easier to find things if can tag documents by type such as “insurance”, “certificates”, “identification” etc.However, there are dedicated iPhone apps such as Scanner Pro which do a much better job and include OCR scanning, search tools and auto-cropping. Do you need iPhone or mobile camera support? Most paperless apps allow you to upload photos of documents or receipts taken with your phone.You’ll find that certain apps like Mariner Paperless and EagleFiler recommend using specific scanners such as the Fujitsu ScanSnap range as they produce the best results with those particular programs. This usually requires a TWAIN compliant machine which most are nowadays. Does the software support document scanners, photo scanners or printers? To digitize all your documents, you’ll need to scan them in first either via a scanner or a multi-use printer with a scanner built-in.While OCR technology is mainly concerned with converting images or PDFs to text that can be searched or edited, paperless office solutions are more about digitizing documents and organizing them which is what this article focuses on. Although there’s a close relation between Optical Character Recognition (OCR) software and paperless office tools, there is a difference. The more accurate the OCR scanning, the more chance you can search documents accurately and the less time you’ll spend having to go through them and change errors manually. Does it support Optical Character Recognition (OCR)? This means you can scan images, PDFs and other text and make it searchable by keyword on your Mac.The best way to go paperless depends on your needs but when it comes to the right tool, here are some useful points to consider. What To Look For In Document Management Software Less paper use is better for the environment.Nowadays you can officially sign documents digitally without the need for paper.An external storage solution is also useful because the more you digitize your paperwork, the more hard drive space you need. We still however recommend backing them up to an external hard drive in case the worst happens. It’s arguably more secure to store files in on your hard drive or in the Cloud as you’re less likely to misplace or lose digital documents.It enables you to scan and then shred confidential documents.For instance, if you’re in an office dealing with clients on the phone asking for specific information, you can find it instantly without the need to trawl through filing cabinets or papers and call them back later. Easier and faster to search and find documents you’re looking for which results in a significant increase in productivity for companies. ![]() Reduces printer, office supply and administration costs. ![]() Here’s a few of the most common reasons to go paperless. Whether you’re thinking about going paperless in your home office or workplace, there are many compelling reasons to do it sooner rather than later.
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